eCitizen Company Registration Through 6 Easy Steps

Registration of companies in Kenya has become very easy in Kenya in the past 10 years; thanks to eCitizen Company Registration. This has been facilitated largely by positive government policies of ease of doing business and improved public service delivery. One of the major milestones is the e-citizen platform that has consolidated several services in one platform. The shift from manual to online to registration procedures has drastically cut down the amount of a business can be registered in Kenya. All these efforts are to ensure Kenya becomes competitive in the global market through ease of doing business and efficiency in service delivery. The following guide offers step by step instructions on how to easily register a company in Kenya.

1 Register with eCitizen

2 Apply and pay for company name search

3 Obtain company name reservation

4 Apply and pay for company registration

5 Submit signed application forms

6 Obtain company registration documents

7 Apply for company PIN

1 Register with eCitizen

You are going to require Identity card and a working email address. Login to www.ecitizen.go.ke to access the service

2 Apply and pay for company name search

  1. You will need Passport photo (copy)
  2. Contact details
  • Name reservation application notification.
  1. Payment invoice

It is advisable to have 3 unique business names to ensure availability. It costs KES 100 for a single business name search and KES 50 eCitizen convenience fee

3 Obtain company name reservation

  1. Name reservation letter
  2. Email notification of approval

If you get a rejection it means that your name is already in use or is contrary to public policy and therefore you should reapply using a different name.

4 Apply and pay for company registration

You are going to need

  1. PIN certificate (copy) for each director if they are citizens
  2. Passport (copy) if the directors are foreigners showing the biodata page
  • Passport photo (copy) for each director
  1. Company PIN (copy)
  2. Certificate of incorporation (copy)
  3. KES 10,000 for company registration
  • KES 600 For CR 12 – List of shareholders certificate
  • KES 50 eCitizen convenience fee

During application, the applicant will key in the name reservation number obtained earlier. Upon completion of the online application, the applicant ought to download the online forms – CR1, CR2, CR8 and the statement of nominal capital and have them signed then upload them in the ecitizen system.

5 Submit signed application forms

  1. Notification of submission
  2. Signed notice of registered address-CR8 (copy) duly signed by the directors
  • Signed company registration form -CR1 (copy) duly signed by the directors
  1. Signed memorandum of a company with share capital-CR2 (copy) duly signed by the directors
  2. Signed statement of nominal capital (copy) duly signed by the directors

Upon submission of the signed forms, the application undergoes review whereby the registrar checks whether the requirements have been met and whether the forms have been signed by the requisite parties. If satisfied, it is approved upon when the applicant will be able to download the registration certificates. If the application is missing some requirements, it will be sent back for corrections.

6 Obtain company registration documents

This is the final step and you will access your

  1. Certificate of incorporation
  2. List of shareholders and directors- CR 12

Estimated cost of the procedure: KES 12,700

KES 10,000 ( For company registration)

KES 600 ( For CR 12 – List of shareholders certificate)

KES 200 ( For business permit application fees)

KES 100 ( For a single business name search)

KES 50 ( eCitizen convenience fee)

KES 50 ( eCitizen convenience fee)